Ambassador & Office Volunteer Opportunities

PAC Members should have representation from a variety of disciplines (i.e.: helping professions and academics). Meetings to be held every 2nd month (6 per year). Professionals to be called upon based on their area of expertise.

Purpose:

• To offer advice and guidance for the self-help model of the organization with the professional expertise in the area of mentoring, relationship development, mental health, education, IT, finance, social media etc.
• To help maintain the vision for the future of the organization.

Objectives:

• To review and assess policies and practices consistent with the mandate.
• To review and asses that programs meet the established quality and assurance standards.
• To monitor/review needs and establish programs to meet the needs of the mentors and mentees in our community.
• To support/develop mentors through mentor training programs.
• To provide public education in the area of mentorship and its importance in the lives of children and youth.
• To report to the Executive Director current issues and future directions of PAC and the organization.

As an Advisory Committee, we have advised on issues related to the following. The list may not be exhaustive. The usual course is for the Executive Director and members to suggest agendas.

Act as a “sounding board” for issues brought forth by the Executive Director and staff, mentors, facilitators, and supervisors:

• Updating of brochures
• Issues related to fundraising
• Issues related to professional ethics
• Mentoring resources for the program staff, mentors, and for the website
• Reviewing and assessing documentation on Policies and Procedures for the Safety and Protection of Children and Youth

Qualifications & Requirements

• Must be 21 years of age or older.
• Must have an up-to date (within the past 12 months) Vulnerable Sector Check.
• Post Secondary Education in any of the following: Child and Youth Care Development, Corrections, Social Services, Communication and Marketing, Health Care, Child Psychiatry, Program Development, Community Development, Organizational Growth, Finance.
• Proficiency in other languages is an asset.
• Understanding and sensitivity to bereavement, poverty, and other social factors.
• Strong interpersonal skills and a friendly, warm personality.
• Own form of transportation.
• Strong organizational and planning skills.
• Ability to work and interact effectively with a dynamic team.
• Ability to attend 3 special events per year.

Strategic Alignment Committee

Committee Membership should have representation from at least one Board Member and volunteers with background in diversity, with special emphasis on representation from represented target populations. Meetings to be held every 2nd month (6 per year). Strong focus on developing partnerships with local Chamber of Commerce, City Officials, School Boards and other essential community partners from a variety of sectors.

Purpose:

• To develop and increase strategic community partnerships that further enhance and support our mission, vision, and mandate.
• To increase visibility and impact as a leader in community of mentorship support.

Objectives:

• To create and support additional mentorship programs targeted to isolated children and youth.
• Mentorship in marginalized communities, specific to newcomers, LGBTQ.

Goals:

• Develop 5 meaningful community partnerships: Identify the right people, places, programs and outcomes.
• Develop a five-year strategy to assure that BBBSFV emerges as a community leader in the mentorship support space.
• To recruit new members to sub-committees required to support goals.
• To report to the Executive Director current issues and future decisions of SAC and the organization.

Qualifications & Requirements:

• Must be 16 years of age or older.
• Must have up-to-date (within the past 12 months) Vulnerable Sector Check.
• Age applicable: Post Secondary Education in Child and Youth Care Development, Corrections, Social Services, Communication and Marketing, Health Care, Education, Child Psychiatry, Program Development, Community Development, Organizational Growth, Business and Finance.
• Proficiency in other languages is an asset.
• Understanding and sensitivity to bereavement, poverty, and other social factors.
• Strong interpersonal skills and a friendly, warm personality.
• Own form of transportation.
• Strong organizational and planning skills.
• Ability to work and interact effectively with a dynamic team.
• Ability to attend 3 special events per year.

Events Committee

Plays a supportive role in all or some of the following: marketing, ticket sales, event setup and ushering, finding and confirming and/or being a guest speaker, fund development, and activity or community table leadership, recruitment activities. Please include on your application what you would like to support us with for future events.

Committee Membership will have representation from at least one BBBSFV Manager and the BBBSFV Events and Communications Coordinator. The committee develops and oversees the delivery of sponsorships and fundraising. Meetings to be held monthly (12 meetings per year).

Purpose:

• Deliver events that align with the mission, vision, values and themes in the strategic plan.
• Actively promote the agency, events, and fundraise in the community.

Objectives:

• Implementation, oversight, and delivery of the annual Golf Tournament, Sip & Social, and other fundraising events as well as the annual Alumni event, and a variety of community recruitment events.
• Actively seek event sponsorship opportunities to support financial pillars of the organization.

Goals:

• Identify suitable speaker and presenters – taking account of the diversity objectives.
• Provide Board members with the opportunity to chair/host events ib tge orogram and events calendar. Allow for photo opportunities to promote the agency.
• To recruit new members to the committee to support goals, setting up sub-committees when required.
• Designa nd implement any new events/award opportunities to highlight organizational achievement.

Qualifications & Requirements:

• Must be 16 years or older.
• Have an up-to date (within the past 12 months) Vulnerable Sector Check.
• Sound knowledge of the organziation’s mission, vision, values, and services (training will be provided).
• Own form of dependable transportation.
• Unloading of equipment and set-up venues for events, including chairs, tables, refreshments and more (must be able to pick-up and carry 25lbs.).
• Ushering incoming guests and informing them of event specifications (washroom locations, refreshments table, etc.).
• Ensuring event areas are cleaned and organized.
• Assuming role of Ticket Taker and welcoming guests.
• Setting up lighting, sound equipment, and IT equipment.
• Ensure all decorations have been set up properly.
• Find venue options.
• Enjoy meeting new people and have strong interpersonal skills and a friendly, warm personality.
• Research vendors (catering, decorations, musicians, etc., and choose the best combination of quality and cost (collecting 3 quotes to choose from).
• Must have flexibility of schedule and be available occasionally on weekends.
• Proficiency in other languages is an asset.
• Work independently, follow through on tasks as assigned.

We are seeking a File Clerk Assistant for approximately 4 hours per week (with potential increase during fundraisers). The File Clerk reports to the Manager of Administration and Finance, and will provide support to the Administration and Fundraising team, and to the Casework team, coordinating with staff to provide efficient file management and maintenance. The File Clerk will also assist with fundraising efforts where needed. Must possess keen attention to detail and have the ability to understand direction from the team, while primarily working independently.

Expectations:

• Demonstrate belief in BBBS Mission, Vision and Diversity statements of the agency.
• Respects and adheres to the policies and best practices of the organization, including privacy and confidentiality.
• Communicates tactfully and respectfully, modelling a professional demeanor.
• Exhibits and models appropriate oral and written communication skills.
• Exhibits and models sound organizational and time management skills.

Duties

• Assisting with organization of current file system, both hardcopy files and digital files.
• Receiving, filing, and archiving documents.
• Photocopying, scanning, and uploading of documents.
• May include answering and directing phone calls.
• Moving and storing file boxes.
• Entering information into excel spreadsheets, databases or storage systems.
• Participate in the planning pf various outings, events, fundraising and activities as needed.

Qualifications

• Must be computer literate
• Proficiency with Microsoft Office Suite
• Clerical or administrative skills

We are seeing a Community Outreach and Events Assistant for 12 hours per week. You will report to the Events and Communications Coordinator and be a member of our Events Committee which meets monthly.

The Community Outreach and Events Assistant will provide support to the Fundraising team, coordinating with staff on our summer Golf Tournament, our autumn Sip & Social event, and other upcoming fundraising and recruitment events. They will also help coordinate staff and volunteers to attend an assortment of community events across the Fraser Valley. Must possess keen attention to detail, and can understand direction from the team while also working independently.

Expectations

• Demonstrate belief in BBBS Mission, Vision and Diversity statements of the agency.
• Respects and adheres to the policies and best practices of the organization, including privacy and confidentiality.
• Communicates tactfully and respectfully, modelling a professional demeanor.
• Exhibits and models appropriate oral and written communication skills.
• Exhibits and models sound organizational and time management skills.

Duties

• Requesting donations and support from local businesses.
• May communicate with registered teams, volunteers and community event planners.
• Driving to deliver and pick up items as needed.
• Will correspond and communicate with golfers, sponsor, and supporters.
• Aid in coordinating volunteers.
• Aid staff with all pre-logistics and post wrap up for events.
• Create some marketing material for events.
• Receiving, filing, and archiving documents.
• May include answering and directing phone calls.
• Entering information into excel spreadsheets, databases or storage systems.
• Participate in the planning pf various outings, events, fundraising and activities as needed.

Qualifications

• Must be computer literate
• Proficiency with Microsoft Office Suite
• Clerical or administrative skills

We are seeking a Research and Data Base Development Assistant for 12 hours per week. This position will report to the Executive Director and provide support to the Executive Director and the Fundraising team in the ongoing development of data collection for the purposes of enhancing our community outreach. This aids in building stronger ties with a charity of sectors and helps to enhance our profile in community. You will also assist with the development of our new donor database.

Expectations:

• Demonstrate belief in BBBS Mission, Vision and Diversity statements of the agency.
• Respects and adheres to the policies and best practices of the organization, including privacy and confidentiality.
• Communicates tactfully and respectfully, modelling a professional demeanor.
• Exhibits and models appropriate oral and written communication skills.
• Exhibits and models sound organizational and time management skills.
• Is proficient in Microsoft Office.

Duties

• Assisting with inputting of data into excel
• Researching potential partnership opportunities within the region.
• Receiving, filing and archiving documents data.
• Assisting staff in retrieving data.
• May include answering and directing phone calls.
• Moving and storing file boxes.
• Entering information into excel spreadsheets, databases or storage systems.
• Transitioning data from one platform to another.
• Participate in the planning pf various outings, events, fundraising and activities as needed.

Qualifications

• Must be computer literate
• Proficiency with Microsoft Office Suite
• Strong clerical or administrative skills

We are seeking an Alumni Engagement Coordinator  for 12 – 15 hours per week. The Alumni Engagement Coordinator will report to the Program Manager and will be responsible for providing support to develop, implement, and coordinate alumni engagement programs and services. They will be instrumental in the delivery of programs and services designed to facilitate a lifelong relationship with Big Brothers Big Sister of the Fraser Valley (BBBSFV) mentors, mentees, and alumni.

Expectations:

• Demonstrate belief in BBBS Mission, Vision and Diversity statements of the agency.
• Respects and adheres to the policies and best practices of the organization, including privacy and confidentiality.
• Communicates tactfully and respectfully, modelling a professional demeanor.
• Exhibits and models appropriate oral and written communication skills.
• Is proficient in Microsoft Office Suite.
• Given that the incumbent will liaise regularly with senior management staff, prominent alumni and donors as well as significant friends and partners of BBSFV, the Alumni Engagement Coordinator is expected to exercise judgement, diplomacy and tact in all interactions.

Duties

• Database mining.
• Maintains accurate alumni and volunteer profiles for BBBSFV.
• Develops, implements, and monitors protocols for the alumni relationship management database and generates reports and lists as required.
• Recruits 5 members for the development of an Alumni Engagement sub-committee who can assist with assigned tasks.
• Assists in building an engagement framework with the Program Manager and Alumni Engagement Committee.
• Oversees tasks assigned to committee alumni.
• Executes strategies around alumni engagement framework.
• Assists with the coordination and implementation of alumni BBBSFV programs, in consultation with the Alumni Engagement Committee.
• Monitors timelines, budget and assessment.
• Provides support to programming including setting up, maintaining registration systems, preparing briefing nots and taking meeting minutes.
• Coordinates the recruitment, orientation, and support for the program volunteers. Needs to accommodate flexible hours (including evenings and weekends), attending events and meeting as necessary.

Qualifications

• Must be computer literate
• Strong clerical or administrative skills
• Excellent phone manner
• Time management
• Leadership experience

Do you enjoy meeting new people and have some awesome skills to share in general repairs and maintenance?  No job is too little or too small!  Do we have a volunteer job for you!

We are seeking a Handyperson (AKA Fixer) to provide 4 – 6 hours per month, have some form of instruction and experience, and will report to the Executive Director.   They will be responsible for the general repairs, maintenance, and upkeep of both the internal and external building and grounds.

Expectations

• Demonstrates belief in BBBS Mission, Vision and Diversity Statements of the agency.
• Respects the policies, including privacy and confidentiality.
• Exhibits and models appropriate oral and written communication skills.
• Exhibits and models sound organizational and time management skills.

Duties

• Maintain parking lot, sweep tree branches, leaves, remove garbage.
• Cutting back tree branches and bushes.
• Walk around building to check windows, doors, water taps, outdoor lighting, fencing etc.
• Assess and fix small appliances.
• Patch and paint interior walls.
• Change light bulbs, change light fixtures.
• Change HVAC filters.
• Light gardening duties.

Qualifications

Must have some form of instruction in contracting, electrical and plumbing.
Minimum 3 years work experience in general repairs and maintenance.
Must be personable and reliable.
Experience with woodwork an asset.
Must have Workers Compensation and Liability Insurance.